Jobs & Recruitment

IT Administrative Assistant

Description & Responsibilities

Dickstein Shapiro LLP, a prominent DC-based law firm, is currently seeking an Administrative Assistant to support the Firm’s Chief Information Officer (CIO) and Director of IT (DIT). This position works as an integral member of the Technology and Research Solutions department providing logistics, organization and customer service for the department.

This position is responsible for managing calendars; handling meeting coordination, including agenda distribution, meeting invitations, conference room setup and guest arrivals; providing phone coverage, offering a friendly greeting and assistance when possible; handling paper and electronic filing of business information for CIO, DIT and other Managers; arranging travel plans; handling check requests and assisting with reimbursements for departmental expenses; review and processing of invoices, often requiring detailed investigations, follow-up calls with business partners and collaboration with the Finance Department. In addition, this position is responsible for maintaining various data in Visio, Word charts, Excel spreadsheets, Sharepoint and other databases.

Required Experience & Qualifications

The ideal candidate will have at least 2 years experience providing administrative support to high level professionals in a professional services environment. Successful applicants will poses the desire and willingness to be proactive; have impeccable oral and written communication skills; always be focused on the details; be able to prioritize and multitask in a fast paced environment; and have strong computer skills including advanced functions of Microsoft Excel, Word and Power Point. This position requires the ability to be trustworthy and keep sensitive information confidential at all times. Customer Service is extremely important and the willingness and ability to assist other department employees as needed is essential.

Primary Location

Washington

Reference Number

IT Administrative Assistant